Role Overview
The Finance & Admin Trainee will support NAAMII’s financial operations and administrative functions, including documentation, bookkeeping assistance, procurement support, logistics, and organizational record keeping. This role provides exposure to NGO/Research Institute finance systems and office administration.
Key Responsibilities
A. Finance & Administration Support
o Assist in processing and organizing financial documents (invoices, receipts, bills).
o Data entry of financial transactions in accounting spreadsheets or software.
o Support in maintaining petty cash records and preparing expense reports.
o Assist in reconciliation of payments and financial documentation.
o Help prepare financial reports and documentation for audits.
o Coordinate with vendors, suppliers, and staff for financial paperwork.
o Support in tax recording and return filling and payments.
B. Procurement & Inventory
o Assist in procurement processes including quotation collection, vendor follow-ups, and preparing procurement files.
o Help maintain inventory, asset tracking, and stock registers.
C. Administrative Support
o Support day-to-day office administration, logistics, and facility coordination.
o Assist in scheduling meetings, workshops, and events.
o Help ensure smooth office operations by coordinating with staff and visitors.
D. Documentation & Reporting
o Maintain organized digital/physical filing systems.
o Assist in preparing administrative reports and summaries.
o Support documentation for projects, grants, and compliance requirements.
E. Support to Head of Operations
o Provide administrative and logistical support as needed.
o Assist with internal coordination between HR, Finance, and Operations teams.
Key Competencies
o Strong organizational and time-management skills.
o Good communication skills in English and Nepal (written and verbal).
o Attention to detail and accuracy.
o Ability to maintain confidentiality.
o Proficiency in MS Office (Word, Excel, PowerPoint).
o Willingness to learn and adapt quickly.
Qualifications
o Currently pursuing (final semester) or recently completed a bachelor’s degree in business administration, Accounting, Management, or a related field.
o Basic understanding of finance or accounting principles.
o Good communication and organizational skills.
o Basic Proficiency in MS Office applications.
o Strong attention to detail and reliability.
What NAAMII Offers
o Practical exposure to finance and administrative systems in a research environment.
o Mentorship from the Head of Operations and finance/operations staff.
o Skill development in financial documentation, procurement, operations, and compliance.
o Monthly stipend covers transportation and meal and certificate upon completion.
For any questions or additional information, please contact us at info@naamii.org.np